Privacy Policy
Contact details
Email:louise@associationofsportingdirectors.com
What information we collect, use, and why
We collect or use the following information to provide services and goods, including delivery:
- Names and contact details
- Addresses
- Purchase or account history
- Account information
- Website user information (including user journeys and cookies)
- Photographs or video recordings
- Records of meetings and decisions
- Information relating to sponsorship
We collect or use the following information for service updates or marketing purposes:
Names and contact details
- Addresses
- Marketing preferences
- Location data
- Images, such as photos or videos
- Purchase or viewing history
- Website and app user journey information
- Information relating to sponsorship
- Records of consent, where appropriate
We collect or use the following information for recruitment purposes:
- Contact details (name, address, telephone number or personal email)
- Date of birth
- National Insurance number
- Copies of passports or photo ID
- Employment history
- Education history
- Right to work information
- Security clearance details
We collect or use the following personal information for dealing with queries, complaints or claims:
- Names and contact details
- Address
- Payment details
- Account information
- Purchase or service history
- Financial transaction information
- Correspondence
Lawful bases and data protection rights
We rely on the following lawful bases:
Services and goods
- Consent
- Contract
- Legitimate interests
Legitimate interests:
- To provide and improve ASD services, memberships, events, courses and communications to our community.
Marketing
- Consent
- Contract
- Legitimate interests
Legitimate interests:
- To keep members, prospective members, event attendees, speakers and other interested individuals informed about ASD memberships, educational programmes, conferences, events, podcasts and related activities.
Recruitment
- Contract
- Legal obligation
Queries, complaints or claims
- Contract
- Legitimate interests
Legitimate interests:
- To respond to enquiries, provide support, resolve issues and protect ASD’s legal and operational interests.
Where we get personal information from
Directly from you
- Publicly available sources
- Previous employers
- Third parties, including:
- MiMentor – membership, online learning and event management platform provider
How long we keep information
We retain personal information only for as long as necessary for the purposes for which it was collected, including legal, accounting and reporting requirements.
Membership, course and event records are typically retained for up to 6 years after an individual’s last interaction with ASD, unless a longer retention period is required by law.
When information is no longer required, it will be securely deleted or anonymised.
Who we share information with
Data processors
MiMentor
Membership, online learning and event registration platform provider. Processes personal data to manage memberships, course registrations and events.
Google (Google Workspace – Gmail and Drive)
Email and cloud storage provider used for business communications and document storage.
Canva
Design and content creation platform used for marketing and promotional materials.
Others we share information with
- Publicly on our website, social media or other marketing channels
How to complain
If you have concerns about how we use your personal information, you can contact us at:
louise@associationofsportingdirectors.com
You also have the right to complain to the Information Commissioner’s Office (ICO).